Bacchus provide bar services at its premises in Somerset for pre-booked and public events. Our premises form part of the Brympton D’Evercy estate and where you have Brympton House for your wedding, we have agreed with the venue to make our premises available for your event subject to the terms of our contract which is completed on the payment of our invoice.

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Booking

Payment of our invoice constitutes completion of a contract whereby you are agreeing that you are happy to use our services and that the contract will constitute a legally binding agreement between Bacchus  and you (the parties named on the booking form at the front of the contract).

 

Payments

Our office will raise a final invoice 12 weeks prior to your event date, due for payment within seven days. We regret because of the charge back clause we are unable to accept payment by Credit Card. 

Extensions to the licensing hours after midnight are charged as follows: 

• extension until 12:30am with an additional 30 minutes drinking up time (1:00am close) - £490.00

• extension until 1:30am with an additional 30 minutes drinking up time (2:00am close) - £800.00

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Cancellation Policy

Should you wish to cancel your event with Brympton House (Castle D’Evercy Events) you must separately cancel your contract with Bacchus. Failure to do so will result in a cancellation charge from us if you cancel less than 32 weeks before the event. The charge is based on our inability to open the date to a public booking on short notice and the cost of the wasted stock which was purchased specifically for the event.

• For bookings cancelled 12 weeks or less before the date - 100% of the fee will be payable to us

• For bookings cancelled 16 to 12 weeks before the date - 75% of the fee will be payable to us and a refund of 25% of the total fee will be made to you as soon as reasonably practicable

• For bookings cancelled 24 to 16 weeks before the date - 50% of the fee will be payable to us and a refund of 50% of the total fee will be made to you as soon as reasonably practicable

• For bookings cancelled 32 to 24 weeks before the date - 25% of the fee will be retained and a refund of 75% of the total fee will be made to you

• For bookings made with more than 32 weeks to go before the event, all fees will be returned to you as soon as reasonably practicable following cancellation minus the Non-Refundable Deposit of £500.

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Postponement Policy

We understand that plans sometimes change, and we will do our utmost to assist you if they do.

We reserve the right to offer you a mutually convenient postponement or delay of our service to you if circumstances outside of either our or your control occur. You are under no obligation to accept a postponement or delay of our service but if you choose not to accept either a delay or postponement of our service in these circumstances our cancellation policy will apply. 

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Evening Reception - Minimum Service Period

We can open the Stables bar from the later of 6:30pm or the end of your wedding breakfast until 11:30pm (with an additional 30 minutes drinking up time) on a complimentary basis provided the majority of guests move to the Stables no later than 4 hours before the bar stops serving. If guests will not be moving to the Stables until after this point then a staffing charge of £350 is payable.​

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Wedding Breakfast Service Periods

Both the Supply-Your-Own package and the Day Drinks Packages are subject to a service period from the beginning of your Drinks Reception until the dessert course. Your catering team will remove bottles from the tables halfway through the dessert course - after topping up guests glasses - to facilitate a smooth transition of your guests from the Wedding Breakfast to your Evening Reception and to comply with Brympton House's health and safety policy.

 

Beverage Exclusivity

Bacchus will be the sole provider of all beverages at your event unless previously agreed in writing. It will not be permitted for anyone to consume their own drinks at the event or onto the Brympton D'Evercy Estate. If we agree in writing that you are permitted to provide your own arrival drinks/ table wine for your drink’s reception and wedding breakfast, leftover drinks must not be brought onto our Stables or Library Bar premises nor are to be consumed after 8pm if our premises are to be used for dining. Where we have charged a fee to allow you to bring your own alcohol onto the Brympton D'Evercy Estate no refunds will be given in any circumstance.

 

It is your responsibility to make sure none of your guests bring and/or consume their own alcohol onto the Brympton D'Evercy Estate. Failure to comply with these conditions will result in the event being closed/cancelled immediately.

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Alcohol Deposit

In light of the aforementioned beverage exclusivity, Bacchus reserve the right to charge a £750 deposit in our final invoice. This amount will be returned in full if none of your guests bring and/or consume their own alcohol on the Brympton D'Evercy Estate however if they do we will make deductions from this amount to cover the losses to the bar on an item by item basis charged at the price we would sell the item at.

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Our General Terms and Conditions

It is illegal for anyone under the age of 18 to purchase, attempt to purchase or consume alcohol at the event. We would suggest that anyone who looks or could be thought to be under the age of 25 brings photographic ID/proof of age with them or we will not be able to serve them. We will refuse to serve anyone at the event who is or appears to be excessively drunk, under the influence of drugs or uses threatening or abusive behaviour towards staff, customers, or other guests. We will also refuse to serve anyone who purchases or attempts to purchase alcohol for or on behalf of someone under the age of 18 or someone who has previously been refused alcohol by the bar staff. The decision on such matters will be taken by the bar staff and will be final. The bar staff reserve the right to close the bar at any time if in their opinion unruly or troublesome behaviour has arisen or is likely to arise within the venue or its environs.

 

Glassware/Plastic glasses

Due to health and safety concerns, glass is not permitted on any designated dance floor and drinks will be sold in polycarbonate glasses for use on dance floors. Bacchus will accept no responsibility should an injury occur using glassware where the client has been advised not to use glass. All lost or damaged glasses must be paid for and will be charged to the client after the event. We would advise you avoid charges for lost or damaged glass by opting for polycarbonate glasses, these are provided free of charge.

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Damages

You are responsible for compensating us for any loss or damage to our premises caused during your event including (but not restricted to) the following:

• Scratches on the dance floor

• Drink spillages

• Any other damage caused by guests

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Payments for drinks

Bacchus are cashless. We accept most major credit and debit cards.

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Liability

Bacchus shall not be responsible for any loss or damage to any belongings or injuries sustained by you or any member of your party or third-party suppliers you have engaged. We reserve the right to close your event immediately for unacceptable behaviour without compensation or cancel your booking at any time if deemed necessary.

We shall only be liable to you for direct losses you suffer as a result of your attendance and use of the premises. We exclude all liability to you for any indirect or consequential losses, or wasted or additional expenditure, that you incur (whether in contract, tort (including negligence) or otherwise) arising under or in connection with your use of the premises on your event.

Our total aggregate liability to you for all losses, charges, costs, fees and/or expenses that you may incur under any claim (connected or unconnected) under or in connection with this contract and/or your use of the premises, shall be limited to the total amount of the fees actually paid by you to us.

We advise you to take out wedding insurance to cover the costs associated with the cancellation of the booking and all liability under this contract as well as the costs of loss or damage of any property brought onto the premises.

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Unacceptable behaviour

We have a zero tolerance to illegal substance use, abuse to staff and threatening behaviour. In these circumstances we reserve the right to close the event with immediate effect. In this instance, you will forfeit the right to any compensation. 

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Noise

It is not permitted to play amplified music in the Brympton D'evercy Estate grounds after 7.30pm. Live or amplified music may be played inside the Hayloft or the Tackroom after 7.30pm, subject to a noise limiter.

 

Supplier Meals

Where the Library Bar is opened in the day it is your obligation to provide supplier meals to the bar staff working in the day up to a maximum of three supplier meals.

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Decorations

You or your wedding stylist must ask us if you wish to:

• decorate, personalise or add accessories relating to the theme and style of our premises at any time (plans, illustrations, drawings or designs must be submitted, where requested); or

• display any advertising banner, flag, hoarding, board, inscription, poster, sign or other notice relating to any commercial product, software or service (whether relating to you, a business connected with you, or a third-party enterprise).

You or your stylist must not, at any time:

• affix anything to the walls, woodwork or furniture using any means (including pins, bolts, nails, screws, glue or tape), whether permanently or otherwise; or

• allow, permit, or fail to prevent anything, or any person, from being suspended, raised or lowered from the roof or load bearing walls of the Venue.

All items covered in this paragraph must be removed from our premises by 10am the day after the booking.