Bacchus Bars

Providing a professional bar service at Brympton House 

Some of our Faq's

1. Can I run a bar tab for my guests?

Yes, we are happy to run bar tabs, the Bar will need to be put into funds prior to your event. These can be set up by making pre-payments of £500.00, £1,000 or multiples of. This amount can be added to your final invoice which is sent out 3 weeks prior to your event date

Any over payments will be refunded within 5 working days. If deciding on this option, please ensure that we have your account details for any refund to be made later.

This should include: Account Name, Account Number and Sort Code

 

2. How much expenditure should I allow for a free bar?

Expenditure guide

 

An approximate spend for 100 guests is - £1000 per hour. This estimate includes all pump and bottled beers and ciders, still wine and prosecco, standard spirits priced up to £5, all mixers & soft drinks, tea & coffee. The estimate would exclude champagne, cocktails, high end spirits over £5- additional funds should be allowed should you require these drinks to be included

 

3. Am I able to sample in package wines?

All our package wines are specially ordered in from our wine merchant - unfortunately, we do not hold their stock at Brympton, however please feel free to contact them direct, they have been supplying us for many years, are expertly knowledgeable and experienced, always available to help and advise on food matching, so your wines compliment your wedding breakfast food perfectly

 

They will post discounted wines to your home for you to try with your family and freinds

 

Please contact Mr John O’keefe at jok@christopherpiperwines.co.uk

 

4. Can I extend the stables bar closing time?

You can apply for a late license from the normal closing time of 11.30pm - please note this includes a Site Security Charge

The late license extension allows you to extend the normal closing time (11.30pm) of the Stables bar for a maximum of 2 hours, so you can party on ​ - £150

For a 1 hour extension from 11.30pm to 12.30am with 30 mins drinking up time. Function to end at 1.00am -£450

Or for a 2 hour extension from 11.30pm to 1.30am with 30 minutes drinking up time. Function to end at 2.00am - £750

For All Inclusive Deluxe Weddings the extension and security charge is already paid

5. What time does my band or DJ have to stop playing music?

Brympton has informed us all music should cease 15 minutes after the bar has closed.

After this time the band have a further 30 minutes ‘get out time’ to pack up their equipment.

All equipment must be vacated at the end of the session and cannot be left on site overnight

If security staff have to stay after this time you will incur extra charges of £250 per hour, or part of

 

6. What are the free opening times for the bars?

The library bar is open for up two hours pre-ceremony from midday - excludes the Library Bar pre-ceremony for Brymptons Midweek/ Winter Wedding offers*.

The Stables bar is open from the end of the wedding breakfast to 11.30 p.m. with 30 minutes drinking up time until midnight*

 

*Please note the free times are not transferable to any other part of the day times are not transferable to any other part of the day

 

Please ensure guests who require Taxi's home, book these in good time at the beginning of the evening, especially at weekends when demand is high

 

7. What time can the library bar stay open until in the evening?

The Library Bar in the main house must close by midnight, we regret Brympton House does not permit the bar open after this time without special permission and security charges

 

8. I have ordered the night cap package, where will this be held and when will this begin?

The night cap service is held in the Library Bar of the main house and charged @£700 for a one hour service- limited to resident guests, including the Stables and The Farm House, (please note there is an additional charge for guest’s staying in the bell tents, of @£6.50 per. guest). The service runs for one hour from 20 minutes after the stables complex is closed, from 12.20 a.m. unless a bar extension has been applied for (for a one-hour extension add 1 hour on to this time, for a 2-hour extension add 2 hours). Includes Hot Beverages, Tea, Coffee, Hot Chocolate, a selection of Liquors and Malt Whiskies, including - Drambuie, Tia Maria, Grand Marnier, Baileys and Jameson’s Irish Whisky & Disaronno

 

Please remember this is a winding down service, for residents who wish to have a quiet drink with other guests before retiring

10. Could you please give me further information about Brymptons midweek/winter wedding offers options?

Brympton's Mid Week and Winter Wedding Packages should be arranged through Sage with Zest, who will supply all your glassware. Their BYO OPTION is for use only during your Drinks Reception and Wedding Breakfast on your event day. You will need to purchase any additional Drinks through and arrange all your deliveries to Brympton through Sage & Zest

 

Bacchus will only be providing your Free Bar for your evening reception from the end of your Wedding Breakfast until 11.30 pm. unless you have requested from us a late licence

or arranged through us for additional day time bars

At the end of the dinner, once licensed bars are open, our liquor license does not permit you to take any of your own alcohol to the Stables Reception, or any other Bars if opened, once cash sales are being made – it is in breach of our liquor license and STRICTLY NOT PERMITTED

 

11. Please can we meet to discuss our drinks options?

We are very happy to meet with couples any week days Monday - Friday, between 11 a.m.& 3 p.m, subject to no events, we are sorry we are not available weekends.

 

Alternatively we can arrange to call you to talk through your drink options - please let us know a convenient time and the best number to call

 

12. I have booked one of your Day Drinks Packages which includes ½ a bottle of wine per guest for dinner, what happens if we need more?

For a one off fee per. guest (on top of your package price), your guests can have an unlimited wine for your wedding breakfast

 

Unlimited wine charge per guest (must apply to all guests):

 

Standard Package £5, Connoisseurs Package £7.50, Sommeliers Package £10

 

13. Can I supply my own drinks favour’s?

Yes, for alcoholic drink favour’s there is a small corkage charge per. favour as follows:

  • Small spirit measures (25ml) 75p

  • Large spirit measures (50ml) £1.50

Please contact us regarding any other size of alcoholic drink favours,

There is no charge for non alcoholic drink favours, limited to 250ml

 

14. I have purchased a Deluxe Wedding Package from Brympton House, can you tell me what this includes please?

We understand all the details of this package have been itemized in the contract you have agreed with Brympton

 

For more detailed information, please check your Brympton contract or contact Brympton House / or your Wedding Coodinator, who will be able to confirm what your booking includes

 

Bacchus operates independently from Brympton who will instruct us on what to supply within your package and some couples do amend elements of the package which need to discussed with Brympton

 

15. I have just booked my wedding at Brympton next year, will the prices quoted today still be valid for next year?

We try only to review our prices once a year in January

 

Although prices and offers are subject to change without notice, because of circumstances beyond our control, i.e. suppliers increases or change in excise duty. Brexit has led to uncertainty with the pound falling by almost 20% last year, with most of our wine supplies being imported, this has led to some concern amongst couples planning budgets. However we do offer the opportunity to pre pay, up to 12 months prior to your event date, which will guarantee no further price increases. For couples who wish to take up this option, we would prepare an invoice based on estimated numbers, then raise a final invoice 3 weeks prior to the wedding date to take into account any amendments, this would be the final cut off point for further changes - any overpayments will be refunded within 5 working days

 

 

16. Can I supply my own barrels of beer or cider?

Yes, however Real Ales should be delivered Bright and ready to serve, supplied in Firkins (72 pints) or 20 Litre / 35 pint bag in boxes, Cider should be ready to serve

 

We will supply Plastic Glasses for your guests to self serve

 

Corkage is charged @£1.50 per. pint

 

*Bag in Boxes come with their own taps

 

You can also supply your own Bottled beers/lagers (330ml) they are charged at @£1.15p per bottle

 

17. I have purchased an evening drinks package from 7.30 to 11.30 p.m. can this be extended if I have a late licence and how much would this cost?

This Evening Drinks Package would usually run from 7.30 to 11.30 p.m. (4 x hrs) and costed at £10 per hour per guest. It can be extended until 1.30 a.m. if required, the additional cost is based on pro rata basis per. guest over the additional time required, i.e. for an additional hour from 11.30 p.m. to 12.30 a.m. for 100 Guests, the addition extra hour charge would be £1,000

 

 

18. I am supplying my own drinks, when should I make my delivery?

"Supply Your Own Deliveries" only, for Mid Week & Winter Wedding Offers please arrange your deliveries through "Sage & Zest

Deliveries of your own supplies can be made to Brympton by prior arrangement with Bacchus up to 5 days prior to your event. If you are not making the delivery yourself, please let us know who is making the delivery and what is being delivered in order that the delivery can be checked it is complete. Please note Wine & Champagne is best served chilled overnight so please allow for this. All deliveries must be clearly marked with your full name and event date. It is very important to familiarise yourself with the terms and conditions that apply to this option. "Only available for use during the drinks reception and wedding breakfast."* Any opened/unopened bottles of wine not consumed at the wedding breakfast is not permitted to leave the dining area

 

Any remaining wine will be packed up by the caterers for you to take home when you depart. It is strictly forbidden to take any remaining alcohol to your evening reception in the stables which operates under different licensing rules and does NOT permit this.

*Unless otherwise agreed

 

19. I would like to order the deluxe day package which includes 3 alcoholic drinks per guest for the drinks reception, how does this work?

If you have 100 guests attending your reception the package will include 300 alcoholic drinks, which will be equally divided between your choices (Max. 3 different choices)

 

Alternatively, you can opt to split the allocation of 300 drinks to any ratio, just let us know!

 

20. Drink Reception Drinks – although I am considering purchasing one of the Day Drinks Packages I don’t want my guests to run out of drinks! what can be done if we need more drinks than our package provides?

Please contact us if this is a concern, we can make an arrangement to have some additional drinks in place should the need arise, although we are unable to make up additional Cocktail’s at short notice, Chilled Prosecco, Wine and Bottled Beers can be made available by arrangement

 

21. I am using the 'Supply Your Own Option', can you please explain how this works?

This option is available throughout the year Charged at £20 per.person (applies to all adult guests over 18 years) which includes glassware for your Drinks Reception and chilling - service is provided by your Caterers, your Caters will supply glassware included in their meal price

Alternatively, you can pay £15 per. person which covers Corkage and Chilling - You arrange for everything else including all glassware and service

 

If selecting this option please provide details of what you are supplying, in order that we can provide appropriate glassware if relevant, for your Drinks Reception (Your Caterer will supply glassware for your Wedding Breakfast). Please tell us what you want served for your Drinks Reception. Deliveries of your own supplies can be made to Brympton by prior arrangement with Bacchus up to 5 days before your event – because of limited space earlier deliveries will be refused. Please contact us for instructions on where and how to make your delivery. Bacchus is only usually at Brympton to attend events. If you are not making your delivery yourself, please let your supplied know your delivery instructions. Alternatively Bacchus can arrange for a staff member to be on site to meet your delivery, charged @£25 per.hour. It is very important to familiarise yourself with the terms and conditions that apply to this option. "Only available for use during the drinks reception and wedding breakfast." opened/unopened bottles of wine not consumed at the wedding breakfast is not permitted to leave the dining area

 

Please ensure all your own supplies are marked clearly, with your name and event date

 

Any remaining un opened bottles of wine will be packed up by your caterers and the evening events manager from Brympton, ready for you to take home when you depart after breakfast the next day. Opened bottles will be disposed of unless we receive instructions to keep them by the end of the dinner

 

It is strictly forbidden to take any remaining alcohol from your wedding breakfast to your evening reception in the stables, once the Bar/s is open, normal Licensing Laws apply which does not permit you to bring your own drinks onto the premises when cash sales are being made . Licensing Laws are taken very seriously, guests found to be taking alcohol into the Stables, will immediately be requested to remove it - refusal may lead to cancellation of your evening event

 

22. I am purchasing a Day Drinks Package - what happens if there is any left over unopened wine?

Any remaining un opened bottles of wine will be packed up by your caterers and the evening events manager from Brympton, ready for you to take home when you depart after breakfast the next day. Opened bottles will be disposed of unless we receive instructions to keep them - by the end of the dinner

It is strictly forbidden to take any remaining alcohol from your wedding breakfast to your evening reception in the stables, once the Bar/s is open, normal Licensing Laws apply which does not permit you to bring your own drinks onto the premises when cash sales are being made . Licensing Laws are taken very seriously, guests found to be taking alcohol into the Stables, will immediately be requested to remove it - refusal may lead to cancellation of your evening event

 

23. Stables Bar Evening Reception, please explain how the Bar Service Works?

The Bar is opened on a Cash/Card basis - this means Guests Purchase their own drinks

You may decide to make alternative arrangements with us for free guests drinksExclusions - here are some of the most popular arrangements couples make:

 

You can put money behind the bar and "when it's gone -it's gone" - the Bar will then revert to a "Cash Bar", or we can let you know when your funds are nearly expired and you can top them up if you wish, frequently couples ask us to restrict their drink selection to something like "All Draught & Bottled Beers and Ciders, Spirits up to £5, Wine, Prosecco, Soft Drinks & Mixers"

 

Exclusions: No Shots, Cocktails or Champagne

 

Alternatively you could purchase an "Open Bar" service, more information can be found on our site, please visit www.bacchusweddingbars.co.uk

 

24. How will I be invoiced and when is payment due?

Invoices are usually raised 3 weeks prior to your event date and due on receipt - unless requested earlier, which will guarantee no further price increases

Most Charge Cards are accepted, although we regret due to the credit card "Charge Back Clause", we are unable to accept payments by Credit Card

 

25. Unacceptable Behaviour

We have a Zero Tolerance in regard to what we deem is unacceptable behaviour, including substance abuse, abuse to staff and threatening behaviour, in those circumstances we reserve the right to close down your event immediately, you will forfeit the right to any compensation

 

26. Liability

Bacchus shall not be responsible for any loss or damage to any belongings or injuries sustained by you, or any member of your party or third party suppliers you have engaged. We reserve the right to close your event immediately for unacceptable behaviour without compensation, or cancel your booking at any time if deemed necessary, our total liability will be to refund to you all sums which you have already paid

 

27. SITE SECURITY

A Site Security Fee of £150 is chargeable to all events this will be included in your Bacchus invoice and is to cover security from 6pm to Midnight

 

Serving 

Drinks 

'til 

late

 

Although we have forecast prices for 2020/21, we review our prices once annually and prices are still subject to change without notice.

However it is possible to guarantee prices on a pre-payment basis at any point in time, up to 12 months prior to your event date.

Bacchus Bars 

e: info@bacchusweddingbars.co.uk